Reports

Table of Contents

Top of the Page

At the top of each of the report pages, the menu is the same.

From left to right:

  • Term – You can change what term’s information you are viewing by picking a new term from the drop-down box.
  • Department – You can change what department you are viewing by picking a different department from the drop-down box.
  • Saved Views – If you add a filter to your view, you can save the filter view by clicking SAVED VIEWS.
  • Filter – You can add several different filters to your view. You would need to know the specific field and filter type to use this feature. Please reach out to AISD if you’d like more information.

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Overview

Courses (Term)

Reports Page. Courses area of the overview.

The “Courses” card reflects the total number of available courses and sections for the selected term. 

Instructors/Preferences

Reports Page. Instructor Preferences of the overview.

This card indicates the total number of instructors for the selected term, as well as the number of instructors who have indicated preferences in their profile. 

Schedule Daily Distribution

Reports Page. Schedule Daily Distribution area of the overview.

This chart shows your seat utilization percentage for any given hour. Seat utilization indicates the ratio of enrolled students to seats in academic rooms at any given time.

Reports Page. Current Trends area of the overview.

This summarizes key trends for rooms, times, and preferences. Use this for an at-a-glance snapshot of areas you might want to investigate further for future schedule planning.

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Sections

Courses/Sections

Reports Page. Courses area of the Sections reports.

The total number of available courses and sections for the selected term. 

Section Times

Reports Page. Section Times area of the Sections reports.

Indicates the number of sections that have been assigned a time as well as the number of sections that have designated a preferred time.

Section Rooms

Reports Page. Section Rooms area of the Sections reports.

Indicates the number of sections that have been assigned a room (including online rooms) as well as the number of sections that have designated a preferred room.

Section Type

We don’t currently use this feature in Coursedog. Indicates the number of sections for any given section type (e.g. Lecture, lab, internship, etc.). 

Preference Satisfaction

Reports Page. Preference Satisfaction area of the Sections reports.

The preference satisfaction graph shows you what percentage of your courses satisfy the various preferences that can be imposed upon them, including room preferences outlined on the Section Template as well as preferences submitted by faculty.  

Max Enrollment Range

Reports Page. Max Enrollment Range area of the Sections reports.

Shows the number of sections that have designated a maximum enrollment, what the range is for that max. 

Sections Per Course

Reports Page. Sections Per Course area of the Sections reports.

This chart gives you an idea of how many courses don’t have any sections; how many courses have 1 section; and so on. 

Preferences

Reports Page. Preferences area of the Sections reports.

The list of preferences at the bottom of the page shows all possible preferences, the number of sections that those preferences are imposed upon, and the number that satisfy them.

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Conflicts

Conflicts Card

Reports Page. Conflicts Card area of the Conflicts reports.

Shows the total number of sections with conflicts, as well as what percentage of sections that total represents. 

Preferences Card

Reports Page. Preferences area of the Conflicts reports.

Captures the total number of preferences that have been specified, along with the number preferences that have been satisfied. 

Conflicts List

Reports Page. Conflicts List area of the Conflicts reports.

  • You can filter the list by Conflict Type.

    • You can use the multi-select dropdown in the middle of the page to filter by conflict type.

    • By selecting one conflict type, your dashboard will only show the sections that currently have that specific conflict. Select more than one to show all sections that currently have at least one of the selected conflict types.

Filter Conflit Type drop down box.

If no conflict types are selected from the dropdown, the list will include ALL conflicts, the table captures the course code and section number where the conflict is occurring as well as the conflict type. You can resolve any listed conflict from this page – just click into a conflict to open the Section Editor. 

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Instructors

Instructors

Reports Page. Instructors Card of the Instructors reports.

Captures the total number of instructors at your institution for the selected term (and department, if you have selected a department from the dropdown).

  • w/ Preferences – The number of instructors who have preferences associated with their faculty profiles. These faculty have completed preference forms, or have had their preferences added to their profile directly.
  • w/ Conflicts – This is generally checking against double-bookings as well as an instructor’s listed preferences.

Assignments

Reports Page. Assignments area of the Instructor reports.

  • Assigned the Sections – The number of instructors who have been assigned to at least one section.
  • Waiting Assignment – This number shows you at-a-glance the number of instructors in your system who aren’t assigned to teach a class that term.

Instructor Type

Reports Page. Instructor Type area of the Instructor reports.

  • Full Time – The number of instructors that are designated as full-time instructors.
  • Part Time – The number of instructors that are designated as part-time instructors.

Average Credits

Reports Page. Average Credits area of the Instructor reports.

The average number of credits assigned across instructors.

Preference Satisfaction

Reports Page. Preference Satisfaction area of the Instructor reports.

This graph shows what percentage of faculty preferences have been satisfied.

Instructor Hourly Availability

Reports Page. Hourly Availability area of the Instructor reports.

This graph captures the total number of instructors available at any given hour. Availability is calculated as follows: It takes ALL Instructors, searches for their preferences, and then subtracts the given Instructor from the sum for the given hour if they either:

  • Do not have the given hour among their preferred times OR
  • Have the given hour among their conflicts.

Instructor Daily Availability

Reports Page. Daily Availability area of the Instructor reports.

This graph captures the total number of instructors available on any given day.

Instructors with Back-to-Back Sections

Reports Page. Instructors with Back to Back Sections area of the Instructor reports.

Indicates which instructors are currently scheduled to teach back-to-back sections, so you can determine if adjustments need to be made.

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Times

Meeting Patterns (Card)

Reports Page. Meeting Patterns area of the Rooms reports.

  • Meeting Patterns – This number reflects the total number of standard meeting patterns available for schedulers.
  • Prime Time Meeting Patterns – Prime time meeting patterns are meeting patterns scheduled during prime times; i.e., the most popular days/times for scheduling academic sections, where room utilization is often disproportionately high.
  • Percent Prime Time Meeting Patterns – The percentage of available meeting patterns that occur during the most popular days/times.

Assignments

Reports Page. Assignments area of the Rooms reports.

  • Assigned to Sections – The number of meeting patterns that are actually assigned to any sections.  No meeting pattern is counted more than once. I.e. If Meeting Pattern A is used for 5 sections, that will count as “1” in this tally.
  • Not in Use – The number of meeting patterns not currently assigned to any sections.

Schedule Hourly Distribution

Reports Page. Schedule Hourly Distribution area of the Rooms reports.

This graph helps you visualize the most popular meeting patterns. A 6pm-7:30pm section will count in both the 6:00pm and 7:00pm columns.

Seat Utilization by Hour

Reports Page. Seat Utilization by Hour area of the Rooms reports.

This indicates the ratio of actual enrollment to maximum enrollment. This gives us an enrollment ratio representing available seats in academic rooms that are “filled” by a student at any given hour.

Time Preference Satisfaction

Reports Page. Time Preference Satisfaction area of the Rooms reports.

This graph shows the percentage of time preferences that have been satisfied, including preferred times, conflict times, back-to-back courses, and time interval between courses. 

Schedule Daily Distribution

Reports Page. Schedule Daily Distribution area of the Rooms reports.

Helps you visualize which days are the busiest. 

Reports Page. Most Popular Meeting Patterns area of the Rooms reports.

Shows which meeting patterns are most commonly assigned to sections.

Meeting Patterns (List)

Reports Page. Meeting Patterns List area of the Rooms reports.

For each established meeting pattern, the meeting patterns list gives an overview of the days, times, and attributes (prime time or non-prime time) of the meeting pattern. It also provides statistical insights about each meeting pattern:

  • Usage – Total number of sections assigned to that meeting pattern.

  • Average Seat Utilization – Ratio of seats in use to total available seats during that meeting pattern.
  • Available Rooms – Total number of active rooms not currently assigned to a section during that meeting pattern.

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Rooms

Room Assignments

Reports Page. Room Assignments area of the Rooms reports.

  • Assigned to Sections – The number of rooms that have been assigned to at least one section. No room will be counted more than once; i.e. If a room is assigned to more than one section, that will still be considered a “1” for this tally.
  • Not Assigned – The number of available rooms that haven’t been assigned to a section.

Conflicts

Reports Page. Conflicts area of the Rooms reports.

  • Double Booked Rooms – Rooms that have been assigned to more than one section at the same time. 
  • Preference Conflicts – The number of rooms whose assignment doesn’t align with a preference for the section and/or assigned instructor.

Usage

Reports Page. Usage area of the Rooms reports.

  • Average Usage – For each room that is Active and not Online, the room usage is calculated through the following method:
    • For each day the institution is open, it calculates how many minutes the institution is open for that day. For example, 9AM to 10PM (M-F) and 9AM – 4PM (Saturday), which is equivalent to 780 and 420 minutes, respectively. By default, Coursedog sets an institution’s open hours to Monday-Friday from 8AM to 10PM.
    • Then it checks how many minutes that room has a section assigned to it for each day. For example, if a section is assigned from 9AM to 10AM, that is equivalent to 60 minutes. 
    • After looping through all the days, it arrives with two numbers: total minutes available and minutes where the room is used. 
    • It gets the room usage percentage by dividing the minutes used by the total minutes available. 
    • For the average usage of all rooms, it adds up the usage of each room, and then divide by the total number of rooms (excluding all online and Inactive rooms).
  • Average Seat Utilization – Ratio of seats in use to total available seats.

Seat Utilization by Hour

Reports Page. Seat Utilization By Hour area of the Rooms reports.

Ratio of seats in use to total available seats by hour.

Seat Utilization by Day

Reports Page. Seat Utilization By Day area of the Rooms reports.

Ratio of seats in use to total available seats by day.

Seat Utilization by Room Size

Reports Page. Seat Utilization By Room Size area of the Rooms reports.

Ratio of seats in use to total available seats by room size.

Most Used Buildings

Reports Page. Most Used Buildings area of the Rooms reports.

This graph shows you which buildings have the most sections meeting in their rooms. 

Average Usage by Building

Reports Page. Average Usage By Building area of the Rooms reports.

Using the formula for room usage described above, we also show the average room usage for all the rooms separated by the building they are in.  

Average Usage by Room Type

We aren’t currently using room types other than classroom and other.

Room Preference Satisfaction

We aren’t currently using the room preferences feature.

Rooms (List)

Reports Page. Rooms List area of the Rooms reports.

This is a complete list of all available rooms along with key descriptions: Room Name, Room Type, Capacity, Number of Sections, Average Seat Utilization, and Average Usage.

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Bottlenecks

The bottlenecks report shows all of your sections with bottlenecks that would cause the optimizer to leave some sections unassigned. If you plan on using the Section Optimizer, resolving bottlenecks first will increase the odds that your optimization will work on the first try.

Room Bottleneck Summary

Reports Page. Room Bottleneck Summary area of the Bottlenecks reports.

  • Number of Bottle Necks – The total number of bottlenecks.
  • Number of Sections – The total number of sections with bottlenecks.

Room Bottlenecks

Reports Page. Room Bottlenecks area of the Bottlenecks reports.

This is a complete list of all bottlenecks, including Course Code, Section Number, and a description of the bottleneck. An example bottleneck might read: “This section is meeting at a time when 18 sections (including this one) require a room of capacity 74 or greater. However, there are only 13 rooms with the required capacity available at this time.”

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Enrollment

Overview (Card)

Reports Page. Enrollment overview area of the Enrollment reports.

  • Total Enrollment – The total number of filled seats across sections
  • Percent of Balanced Sections – The percent of sections whose enrollment ratio is between 70-95%.

Underfilled

Reports Page. Underfilled area of the Enrollment reports.

Sections whose enrollment ratio is under 70%.

Overfilled

Reports Page. Overfilled area of the Enrollment reports.

Sections whose enrollment ratio are at or above 95%.

Zero Enrollment

Reports Page. Zero Enrollment area of the Enrollment reports.

Indicates the number of sections that don’t have any students enrolled.

Zero Max Enrollment

Reports Page. Zero Max Enrollment area of the Enrollment reports.

Indicates the number of sections that haven’t designated a maximum enrollment. This should always be at zero since section capacity is required.

Above Room Capacity

Reports Page. Above Room Capacity area of the Enrollment reports.

Indicates how many sections have more students enrolled than the room size allows.

Enrollment by Day

Reports Page. Enrollment by day area of the Enrollment reports.

Shows the total number of students enrolled in classes for any given day.

Enrollment by Hour

Reports Page. Enrollment by hour area of the Enrollment reports.

Shows the total number of students enrolled in classes for any given hour.

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Export

Coursedog has many canned reports available to its users that you can download as a CSV file. This page does include a description for each of their reports. Please reach out to AISD if you’d like more information about any of the reports.

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Integration

The card at the top of the screen summarizes the number of errors and the percent of sections that have integration errors. The AISD office receives emails when there are integration errors during the nightly reports and will address any that come up.

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License

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Kirkwood Process Documentation Copyright © by Rylee May is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License, except where otherwise noted.

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